Rental Agreement

Rental fees

Cash or check: $75, which includes:

• $50 per event rental fee
• $25 refundable cleaning deposit. The deposit is refundable upon successful completion of the cleaning checklist.

Debit/credit card (PayPal): $78.25, which includes:

• $50 per event rental fee
• $25 refundable cleaning deposit. The deposit is refundable upon successful completion of the cleaning checklist.
• $3.25 processing fee. To cover PayPal's non-refundable fees and ensure 100% of your rental supports our nonprofit, a processing charge is added to card payments.

1. General rules

• Prohibited activities: No drugs, alcohol, or weapons allowed on the premises.
• Liability: The Carcassonne Community Center is not responsible for accidents, injuries, or lost items.
• Damage: Any damage must be reported immediately to the contacts listed below.
• Recycling: Please recycle pop cans and plastics.
• Trash: All trash must be bagged and removed from the property and is part of the cleaning checklist.
• Decorations: Only painter's tape may be used for decorations. Prohibited items include duct tape, Scotch tape, nails, staples, or tacks.
• Supplies: Renters must provide their own paper products, silverware, and any other supplies which may be needed.
• Property use: No items belonging to the center may be removed.
• Supervision: Children must always be supervised by an adult, including on the playground.

For assistance during the rental, contact:

• Mike (home): 606-633-9691
• Mike (cell): 606-454-4052
• Manuel (cell): 606-634-8246

2. Cleaning checklist

• Remove all decorations, including tape.
• Wipe down and return all tables, chairs, and furniture to their original locations.
• Clean countertops and surfaces, including ovens, refrigerators, and microwaves, if used.
• Wash any used dishes.
• Sweep all floors (main room, kitchen, bar area, bathrooms, and stage).
• Clean men's and women's bathrooms (countertops, toilets, mirrors).
• Empty all trash cans, remove trash from the building, and replace liners in cans.
• Ensure the building is left in the same condition as prior to the event.
• Ensure all guests vacate the building at the end of the rental period.
• Turn off all the lights and fans.
• Lock all the doors before leaving.

3. Cleaning deposit refund

The cleaning deposit will be refunded within 5 business days if the cleaning checklist is completed satisfactorily and no damage or violations occur, using the method the renter paid with or the best method available to the Center.

4. PayPal refund & dispute conditions

By choosing to pay by card through PayPal, the renter acknowledges:

• Any refunds or reversals processed through PayPal are subject to PayPal's non-refundable fee policy, which means we do not recover transaction costs on refunds.
• Chargebacks or disputes initiated through PayPal or the card issuer can result in full reversal of funds plus additional penalties, for which the renter remains responsible if filed fraudulently or contrary to this agreement.
• Renters agree to first attempt resolution directly with the Center before filing any formal PayPal dispute.

5. Disclaimer

• Lost revenue and other costs: The Carcassonne Community Center is not responsible for any lost revenue, business interruptions, or other financial losses incurred by the renter.
• Utilities and internet access: The Carcassonne Community Center does not guarantee uninterrupted utilities, including electricity, water, heating/cooling, or internet access. Renters accept that outages may occur and agree that the center is not liable for any inconvenience or losses caused by such outages.

6. Hold harmless

The renter agrees to:

1. Abide by all rules and regulations of the Carcassonne Community Center.
2. Maintain the facility in a clean and orderly condition during the rental period.
3. Accept full responsibility for any damage or loss during the rental period.

Liability waiver: The Carcassonne Community Center, its officers, employees, and volunteers are not liable for any injuries, damage, or losses resulting from the condition of the premises or actions of third parties.

Indemnification: The renter agrees to defend, indemnify, and hold harmless the Carcassonne Community Center and its representatives against any claims, costs, or liabilities arising from the rental.

7. Payment terms

• Rental payments are not donations and must be made by cash, check, or electronic payment.
• A returned check fee will be charged as per Kentucky law (Ky. Rev. Stat. Ann. § 514.040).
• Checks should be made payable to Carcassonne Community Center, mailing address: 392 Civil War Gap, Carcassonne, KY 41804.

8. Cancellation policy

• Cancellations by renter: Notify the center at least 72 hours in advance for a full refund.
• Cancellations by center: The center reserves the right to cancel bookings due to unforeseen circumstances. A full refund will be provided in such cases.

9. Acceptance of terms

By agreeing to this agreement on the rental request form and completing the full rental payment, the renter acknowledges and agrees to:

• All terms and conditions outlined in this agreement.
• The non-transferable nature of the agreement.

The payment serves as the renter's conclusive acceptance of all conditions, rights, and obligations detailed herein. In the event of disputes, the terms of this agreement will govern the resolution.

Contact

Physical address: 225 Square Dance Road, Carcassonne, KY 41804
Mailing address: 392 Civil War Gap, Carcassonne, KY 41804
Phone: 606-454-4052 or 606-634-8246
Email: admin@carcassonnecommunitycenter.org